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\begin{document}

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{\large {\bf Run Plans}}\\[2mm]
First Run at the ANU}}\\[7mm]
\makebox[2.5cm][l]{Author:} B.R. Fulton\\[2mm]
\makebox[2.5cm][l]{Date:} 3 March 1993\\[2mm]
\end{minipage}
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~ & ~ \\ \hline
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\begin{center}
{\large {\bf Framework for Running at the ANU}} %\\[1cm]
\end{center}

There follows a first attempt at producing a framework
for planning the transfer of our programme to ANU and
the first period of running there.   I have discussed
it with a few people, but not had a chance yet to get
everyones comments.   Some parts may have to change
in the light of availability etc.  At this stage I
have not been too specific about dates, but have tried
to outline what activities need to be carried out in
particular periods, and who is responsible for them.
Once we have agreed this pattern,
the next step will be to fix specific dates.

A few general points first.   The pattern comprises four
main periods, 
\begin{enumerate}
\item dismantling and packaging the equipment
at Daresbury, 
\item unpacking and setting up the equipment
at ANU, 
\item learning to operate the accelerator and 
performing a few short tests of the setup with beam,
and 
\item the running preiod.   
\end{enumerate}
The personnel involved in
each period will vary, some people will make their contribution
in the early stages, others during the running preiod.
All these are important contributions, and everyone involved
will be considered part of the experiments even if they
do not happen to be there for the actual beamtime.

During the visits it is hoped that we will all operate on
the same renumeration rules.  These will be that every
member gets the same per-diem rate for food, phonecalls
etc., while housing costs and car rentals (if needed) are
paid centrally.   Since we are all in things together we
would not wish any different tratment.  This will involve 
some cordination between the groups and the SERC office
funding students trips.

Accommodation will not necessarily be the same for everyone.
Since we will have people out from July until October (see
timetable below) it is possible we may be able to obtain
a house or apartment for ``long stay" personnel.  For others
who are out for shorter periods over runs different accommodation
will be appropriate (University guest rooms or hotels).

We hope to have a couple of SUN's out at ANU while we are
ther, so students in particular should be able to continue
analysis, and of course email contact with the UK will be available.

The period of the main runs has been slipped back to October
(maybe end September) to allow all students to attend the
Summer School.   The exact dates will probably not be fixed
for a month or so.   It is proposed that we take the same
approach for the running period as is our practice on the
NSF --- that is to say the prime responsibility for getting
a run setup and run is the responsibility of the relevant group,
although they will of course call on others for help with
the shift running.   Furthermore, it is felt that having everyone
out at th same time would not make sense, with some 15 people
around it would be too many for everyone to contribute effectively.
For this reason it is suggested the running be split into two
sections with a 4--5 day gap between them.   The order of
running can be decided later, but the division suggested below
is based mostly on my understanding of the availability of staff members.

Once we get to the next stage of planning it will be possible
to fix dates for individuals contributions to the setup phases
and for groups contributions to the running phase.   Once this
is done it is assumed individuals are committed to the periods
agreed (setup phases) and that groups are responsible for having
their members available for the running phase.  Of course
individuals may wish to take the opportunity for a vacation
while they are there, and this can be arranged privately
outside the times when committed to the work.


\begin{center}
{\large {\bf Timetable for the ANU}} %\\[1cm]
\end{center}

\begin{center}
{\large Phase 0}
\end{center}

JSL and BRF will go out to ANU for a week at the end of March.
During this visit we hope to cover details of the work needed
at that end for the installation of the new mounts and feedthroughs
in the chamber, the cabling to the control room and the siting of
th elctronics and data acquisition.   We will also try and settle
spcific dates for the main running periods and for the test runs.
We will also try to arrange some form of house or apartment rental
for the people involved in phases 2 and 3.   Before we go we will
endeavor to talk with the relevant people involved in all the
work going on to find out particular points we should follow up.
We will be back from this trip in time to report to the collaboration
meeting on 8 April, and in time for any necessary actions to be
taken before equipmwnt is packaged up for shipment.

\begin{center}
{\large Phase 1}
\end{center}

This will occur during the first 2--3 weeks of April at the NSF.
It will involve dismantling all our electronics and data acquisition
setup, labling and itemising all the units and preparing them
for packaging by the shipping company.   In addition, the main cable
runs will be packaged up along with other items of hardware which we need
to send (mounts, gas system, connecting cables, connectors
manuals etc.).   This will be a big job and everyone is asked to
be available to be called upon for help when needed.  Doug
has taken the inititive in co-ordinating contact with the shipping
company and hopefully can take this responsibility.   I will
ask Steve and Roger to take responsibilty for itemising and
marking all the other stuff, and perhaps Dick might be able
to help them with the electronics/DA components.   Vic and Bob
will have to be involved with the computing and gas system side
as well.

Doug has explored shipping and it looks like some 10 weeks will
be needed between handing over the stuff and having it available
in ANU.  This means the stuff has to be ready at DL by 23 April
at the very latest.  That gives us about three weeks after the
Glasgow conference!   Our present run finishes 12 March, and we
should be able to make a start then.   However, we need to be
careful in case there is a chance for another run at short notice,
and also we have to leave the EM4 setup until after a possible
Edinburgh run (later in March).


\begin{center}
{\large Phase 2}
\end{center}

This will start at ANU in early July and will involve un-packing
the equipment, getting the cables installed, making the changes
to the chamber and setting up the electronics and data acquisition.
The length of time this will take is hard to guess, and also
depends on how many people we have there.   My guess is that
the main bulk of the work should be completed in about a month.
However, there are likely to be some residual things left over to
complete.   These can be carried out by those staying on afterwards
for phase 3 (see below)

The suggested personel for this period are BRF, GT, SJAH, AM and
ML.   The aim would be to have three people there at all times,
with more at times of overlap.   Each person would spend about three
weeks (with the exception of SJAH who stays on for the next phase).

Hopefully we will be able to rent a house or apartment which should
accommodate everyone during this preiod, and also those arriving
later for phase 2.

BRF, GT and SJAH are agreed to making this period.   AM and ML
are happy as well, although funding has still to be arranged with
SERC!


\begin{center}
{\large Phase 3}
\end{center}

During August and September the aim is to have about three
``long-stay" people out.   Their job will be to complete
any outstanding work on the setup.   More importantly, they
will spend as much time as they can sitting in on experiments
so that they get to know the setup there, and most importantly
learn how to operate the machine.   These lucky people then
become our resident experts who will have to show everyone else
the ropes during the period of the main runs.   Hence they will
be staying through phase 4 as well.  Sometime in September
this group will have a couple of short (2--3 shift) runs
on the machine.   The main aim of these is to shake out
any problems in the system, but it may also be an oportunity to
test possible mods to the hybrids designed to improve efficiency
(RAC will be looking into a few ideas he has over the spring
and summer months) and to test a version of the new readout
system (RH is hoping to have this available in time).

Personel for this period are suggested as SJAH, RPW and CDJ
(can we put our trust in this team!).  SJAH will already
have been there for a month, and so will probably have
a break during this period.   The others will arrive during
August sometime.

One thing I have not yet included in the plans, and which may be
relevant to this period (and possbily the preceeding one) is
the expertise of RH, VP and RAC.   It may be that we will
need their skills at periods during the setup phase or
during the test runs.


\begin{center}
{\large Phase 4}
\end{center}

The exact dates of the running period are not set, but it
will probably start late September or early October.   The
specific experiments are not yet clear either, since in many cases
this will be guided by the outcome of analysis currently in
progress.   At present I have anticipated experiments from
each of the groups (with possibly two from ``Birmingham" if
Martin Freer arrives early).   As I metioned earlier, it would
be absurd to have some 13--14 people trying to contribute at
the same time, so the suggestion is we split the running into
two parts.  Lets assume 2--3 runs of 4 days each, a break of 4--5
days and then another couple of runs of 4--5 days each (this
is only a guide at present).  One of the main influences on
the order or runs is the availability of staff
members, which in turn depends on the dates of different
terms.   My suggestion is that we plan to run the ``Birmingham"
and ``Surrey" experiments in the first phase and the ``York"
and ``Oxford" experiments in the second phase.   Each group
would be responsible for the planning and execution of ``their"
experiment, but would also have the members of the other group
there to help.  In addition, of course, there will be the three
long-stay ``experts(!)".   Under this senario each group would
plan to arrive about a week before their run started to get
aclimatised and ``trained" by the ``experts".  There is likely
to be a period of a week when we would have a large number
of people out (at the end of the first set of runs), but
I don't see how we can avoid this.  It will make it
very difficult in the control room, but hopefully the new
group can be learning the ropes separately from the group
finishing the experiment.  I hope that the lab can cope with such
a large number of visitors at the same time --- it is imposing
a lot on them.



As I noted at the start, this is a first go at the plans and
there may be some things overlooked, or some things which won't
work.   If anyone has any thoughts along these lines I'd
appreciate comment.  Please, however, don't try to be too
detailed at this stage (for example suggesting specific dates
you can be there).   At this stage it is important to get
the overall framework sorted out.   Once we know this is sound I 
will get in touch again and we can start to be specific.
It probably doesn't make sense to do this until after we
get back from the trip to ANU at the end of this month, as many
things could emerge from that which influence things. At the moment
the only firm committment I think we need from people
is to agree the responsibilities on them for phase 0
(the packaging), and for everyone to be available
to help with the physical work during the first few weeks of April.

~\\[2mm]
Brian


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